Date-based price variations let you charge late fees automatically. There are two ways to do it: add a price variation to the membership product itself, or build a separate Late Fee product.
Option 1: Product-Specific Price Variation
Use this to build the late fee into the membership product.
Go to Finances > Products, open your membership product to edit it, and scroll down to Flat Rate Pricing.
Under Price Variations, click Add a Variation.
Click Choose Variation Type and select Date Range.
Enter the Start Date and End Date.
Enter the Amount. Since this is a late fee, enter a positive number (negative numbers are discounts).
Add an optional Description. It shows on the payments page.
Note: Update the date ranges each year so they are set for the current year. Expired date ranges don't apply, so the fee won't be charged.
To layer another variation on top, choose the Next Rule Relationship (And, Or, | And, | Or). If there is no other variation, leave it blank (Select).
Click Update at the top right to save.
When a member pays during those dates, they see a line under the product showing the regular price and the late fee amount.
Option 2: Separate Late Fee Product
Some clubs charge the late fee as a separate product so they can easily track and report total late fee revenue for the year.
Go to Finances > Products and click the Add New tab.
Name the product Late Fee (or similar) and add a description for your members.
In Flat Rate Pricing, set the Price to $0, then click Add a Variation.
Click Choose Variation Type and select Date Range.
Enter the Start Date, End Date, and a positive Amount. Add an optional Description to show on the payments page.
Note: Update the date ranges each year so they are set for the current year. Expired date ranges don't apply, so the fee won't be charged.
We recommend using Sept 30 (or the last day of your season) as the end date of your last variation.
Click Add a Variation again to stack several date ranges so the fee goes up over time. For example, if the late fee is $50 from March 1, $100 from April 1, and $150 from May 1, set up three variations:
$50 between 3/1 and 3/31
$100 between 4/1 and 4/30
$150 between 5/1 and 9/30
Go to Show / Hide / Require Rules, check Apply Rules, and set Rule Action to Require. Add any rule types you need.
Click Update at the top right to save.
When a member pays during those dates, they see the late fee as its own line item.
