This guide walks you through downloading a waiver form from the Member Splash Template Library, customizing it for your facility, embedding it on your website, and creating a printable QR code for front desk use.
Step 1: Download the Waiver - Guest Form from Template Library
Log into your dashboard
Navigate to Forms in the left sidebar
Click on MS Form Templates Library at the top of the Forms page
Browse or search for "Waiver - Guest"
Click the Preview icon (eye symbol) to review the form structure
Once confirmed, click Install to add it to your forms list
The form will now appear in your Forms list with the title you assigned during installation
Note: The template includes pre-built fields for guest information and waiver language. You can customize any aspect of the form after installation. A copy of the completed waiver form will go to the club's admin email and a copy will be sent to the email address provided by the guest.
Step 2: Update the Waiver Terms
In your dashboard, go to Forms and locate your newly installed Waiver - Guest form
Hover over the form and click Edit
Update Terms & Conditions / Liability Waiver terms
Update or remove Photo / Video Release terms
Update or remove Health & Safety Acknowledgement terms
Update or remove Guest Responsibilities terms
Review other fields (name, email, phone, emergency contact) and adjust as needed
Click Update to save your changes
Step 3: Embed the Form on a Page
In your dashboard, go to Pages > Add New
Name the page "Guest Waiver" or "Daily Guest Registration"
In the page editor, click the Add Form button
Select the Waiver for Guest(s) form
Add any introductory text above the form if desired (e.g., "Please complete this waiver before your visit")
Set page visibility to Public
Click Publish
Copy the page URL from your browser address bar (e.g.,
yourdomain.com/guest-waiver)
Step 4: Generate a QR Code
Go to a free QR code generator:
QR Code Generator (qr-code-generator.com)
QRCode Monkey (qrcode-monkey.com)
QR Code Generator (the-qrcode-generator.com)
Paste your waiver page URL
Test the QR code first by scanning with your phone
Customize if desired (add your logo, change colors to match branding)
Download as PNG or PDF in high resolution (at least 300 DPI for printing)
Step 5: Create Front Desk Signage
Open a document in Word, Canva, or your preferred design tool
Insert the QR code image
Add clear instructions:
Example text:
GUEST WAIVER
Scan to Complete
1. Scan this QR code with your phone camera
2. Complete the waiver form
3. Check your email for confirmation
4. Show your confirmation to staff on return visits
Questions? See front desk staff.
4. Print on cardstock or laminate for durability
5. Consider printing multiple copies
Tips for Success
✓ Test thoroughly: Scan the QR code with multiple devices before printing to ensure it works
✓ Train staff: Ensure front desk knows to ask for waiver confirmation from returning guests
✓ Accessibility: Keep a paper version of the waiver available for guests without smartphones
✓ Data management: Set up a system to periodically review guest waiver submissions in Gravity Forms entries
Troubleshooting
QR code doesn't scan:
Ensure you're using a high-resolution image (300+ DPI)
Check that the URL is correct and the page is published
Try a different QR code generator
Form not displaying on page:
Check that the form is set to Active in Forms list
Guests not receiving email confirmation:
Check spam folders
Verify email notifications are enabled in Form Settings
Test with your own email address first