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Adding an Application Fee to your Waitlist or Application Form

Charge applicants a fee when they submit your waitlist or application form. Your club needs ECRYPT set up first.

Add the fee to your form

  1. Go to Content > Forms and open your application or waitlist form.

  2. Drag a Product field onto the form where you want the fee to show, then set it up:

    • Field Label: a clear name, like “Application Fee”

    • Price: the amount, with no dollar sign (for example, 50)

    • Check Disable Quantity so applicants can’t change it

    • Check Required

  3. Add a Total field below the Product field.

  4. If your form doesn’t already have one, add an Email field and mark it Required.

  5. Add a Credit Card field and mark it Required.

  6. Save your form.

💡 Want applicants to pay by ACH too? See Adding Multiple Payment Types to a Form.
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Connect your form to ECRYPT

  1. Click the Settings tab, choose ECRYPT Payments on the left, and click Add New.

  2. Give the feed a Feed Name, like “Application Fee.”

  3. Set Transaction Type to One Time Payment and Payment Method to Credit Card.

  4. Leave Payment Amount on Form Total.

  5. Under Billing Details, map your Email field to Email Address.

  6. Click Save Settings.

For more detail, see How to Add a Payment Feed to Your Form.

Test your form

  1. Open the page with your form and submit a test application with a real card.

  2. Check that the fee and total look right, the payment goes through, and the charge shows in ECRYPT.

  3. Refund the test charge in ECRYPT.

⚠️ No feed, no fee. Without a payment feed, the form still submits but nobody is charged. In Content > Forms, a Payment Feed Missing icon in the Payment Indicators column means the form still needs a feed.


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