Let your members see how many spots are left for each choice, like “3 left” next to a lesson time. This works on Product, Option, Drop Down, Checkboxes, Radio Buttons, and Multiple Choice fields.
Set the number of spots for each choice
Go to Content > Gravity Forms and open your form.
Add or select a choice field. For example, use a Product field set to Drop Down.
Click Edit Choices and add each choice and its price.
4. Close Edit Choices and scroll down to Perks at the bottom of the field settings.
5. Open Edit Choices again and enter the number of spots for each choice.
6. Set Inventory Type to Simple.
7. Click Save Form.
Show spots left on your form
In Perks, turn on Show available inventory. The number left appears next to each choice.
Choose what happens when a choice sells out. By default, it’s grayed out. Turn on Hide choice when inventory exhausted to remove it instead.
If you’d like, change the Inventory Insufficient Message and Inventory Exhausted Message. These show when someone asks for more spots than are left, or when a choice is sold out.
Click Save Form.
⚠️ Hide form when inventory exhausted hides your whole form once every choice in this field is sold out. Only turn it on if nothing else on the form needs to stay open.
💡 Test it. Set 1 spot on a test choice, submit the form once, and check that the choice shows as sold out. Then enter your real numbers.
Just need a cap without showing the count? See Registration Forms - Product Limits.