You can track how much your club earns from registration forms, such as swim team signups, lessons, and event registrations. There are two ways to view this revenue.
1. Sales Summary with Include Active Forms
The Sales Summary shows revenue across all areas of your site. To include revenue from your registration forms:
Go to Finances > Sales Summary.
In the filters at the top of the page, check Include Active Forms. Forms that collect payments and are marked active are included. Only payments received in the selected time period are counted.
Set the date range for the period you want (for example, this season or last month).
The totals now include payments collected through your forms, giving you a snapshot of how each program is doing.
To export, click Export. The file follows your row selection: if any rows are checked, only those rows are exported and the button shows the count (for example, Export (3)). Leave all rows unchecked to export the whole filtered report.
The export includes a Type column marking each row as Category or Product. Category rows are totals of their products, so don't add both together in a spreadsheet.
Pro Tip: Use this view to compare total form revenue year over year or during peak registration periods.
2. Revenue for One Form (Sales Tab)
To see revenue for a specific form, such as a swim lesson registration or party rental form:
Go to Content > Gravity Forms and select the form you want to review.
Click the Sales tab in the form's toolbar.
You'll see a breakdown of completed transactions for that form, including:
Revenue total
Number of submissions
Individual entries
This is especially helpful if you run several forms and want to track each program or event.
Final Notes
Use the Sales Summary for the big picture, and a form's Sales tab when you need more detail or are answering member-specific questions.
NOTE: A payment feed is required for every form that accepts digital payments. See Add a Payment Feed to Your Forms To Accept Digital Payments.