A notification is an email Gravity Forms sends when someone submits a form, like a heads-up to your swim coach when a new lesson signup comes in. Here's how to set one up and include the form answers.
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Add a notification to a form
Go to Content > Gravity Forms and open your form.
Click Settings, then Notifications, then Add New.
Give it a Name you'll recognize, like "Coach alert".
Under Send To, enter the email address that should get it. (Choose Select a Field to send it to the email the person typed into the form.)
Fill in the Subject and Message.
Click Save Notification.
Include the form answers
In the Message box, click where you want the answer to go.
Click the merge tag button ({..}) and pick a field, like the child's name. Pick All Submitted Fields to include everything.
Click Save Notification.
💡 Only want it sent sometimes? Turn on Conditional Logic at the bottom of the notification, for example to email the dive coach only when someone picks "Dive Team." To check that an email went out, go to Admin > Audit Logs > Email Delivery.
More detail: Gravity Forms: Configuring notifications